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NAME
1.The name of the Organization shall be Canadian Cue Sport
Association, herein the CCS or Association.
HEAD OFFICE
2. The principal place of the business office shall be
determined by the Board of Directors. The Association may have other such
offices as may be designated from time to time by the Board of Directors.
PURPOSE AND OBJECTIVES
3. The purpose of the Association is to promote the sport of
billiards in Canada by establishing uniformity of rules and league play. All of
its functions will be performed on a non-profit basis with the highest ethical
standards and fair treatment to all its members and the entire billiard
community.
4. The objectives of the Association shall be:
a) To afford due consideration to and expression of opinion by the Association
members.
b) To elevate the sport of billiards to the highest level.
c) To unify and standardize the rules of play as established by the World
Pool-Billiard Association.
d) To collect and maintain player statistics.
e) To practice sound accounting procedures and disseminate pertinent
information to its members.
f) To promote and provide a Championship Program within Canada on an annual
basis to its members.
MEMBERSHIP
5. Membership in the Association shall be limited to those
interested in furthering the objects of the Association and shall consist of
those whose application for admission as a member has received the approval of
the Board of Directors.
6. League Operator Members-as representative of their local CCS
sanctioned league members, will have the privilege of electing designated
representatives to serve on the Board of Directors.
7. League Members-Any player who’s in good standing within a CCS
sanctioned cue sport league.
8. Player Members-Any person active in the game of billiards may
become a member.
9. The Annual Dues for each member of the Association shall be
determined at the first meeting of the Board of Directors following the Annual
Membership Meeting. However, once the league year has started the Board of
Directors may not change the annual fees in a given year.
10. The Association Fiscal League Year will run from June 1st
through May 31st.
11. Any member may, by given written notice of such intention,
withdraw from membership. All rights, privileges, and interest of a member in
or to the Association shall cease on the termination of membership which is
effective upon fulfillment of all obligations to the date of withdrawal.
12. A membership may be suspended or terminated for violation of
the bylaws or any other conduct prejudicial to the interest of the Association
by a two-thirds vote of the Board of Directors
MEMBERSHIP MEETINGS
13. ANNUAL MEETING – There shall be an annual meeting of the
membership in conjunction with the National 8-Ball Championships of the
Association, unless otherwise directed by the Board of Directors. The purpose
of the annual meeting shall be to elect or appoint, as applicable, members of
the Board of Directors, to receive annual reports and to transact other
business. The annual membership meeting shall be open to all classes of
membership although only League Operator Representatives may vote on matters
before the Association. A voting member may, by means of a written proxy,
appoint a proxyholder to attend and act in a manner and to the extent
authorized by the proxy. The Secretary shall be responsible for mailing notices
of such meetings to all League Operator Members not less than 14 days prior to
such meeting.
14. REGULAR MEETINGS – Regular meetings of the Association may
be held upon a majority vote of the Board of Directors as necessary. The
Secretary shall be responsible for mailing notices of such meetings to all
Board members not less than 14 days prior to such meeting.
15. SPECIAL MEETINGS – Special meetings of the Board of
Directors may be called by the request of the President or by a majority of the
Directors in office at the time.
16. Attendance by representatives of voting membership at any
annual, regular or special meeting shall conduct business by majority rule
except where the bylaws require the consent of a greater number.
17. The order and manner of conducting business at meetings will
be per Robert's Rules of Order, unless altered by a majority vote of the
representatives present, shall be as follows:
a) Call to order
b) Reading of minutes of previous meeting
c) Receiving communications
d) Receiving of Officers
e) Reports of Committees – Standing, Special
f) Unfinished Business
g) New Business
h) Election of Directors (if applicable)
i) Adjournment
BOARD OF DIRECTORS
18. Each CCS Sanctioned League shall be entitled to designate
one representative as a candidate for election to the Board of Directors.
19. The property and business of the Association shall be
managed by a Board of Directors composed of seven members; two of whom are from
Western Canada, two from Ontario, one from Atlantic Canada and two At Large.
20. CCS Sanctioned League Operators will have proportionate
voting rights: 1000+ League Members – four full votes, 501-1000 League Members
– three full votes, 151 – 500 League Members – two full votes, 30 – 150 League
Members – one full vote.
21. The applicants for incorporation shall become the first
directors of the Association whose term of office shall continue until their
successors are elected.
22. Directors will serve for a period of three years in
staggered sequence in order that no more than two directors have their term
expire in a given year.
23. Vacancies on the Board of Directors may be filled by the
Board of Directors at the discretion of the remaining Directors to serve until
the next general election. A Director who has two unexcused absences from Board
Meetings between Annual Meetings or by a two-thirds vote of the membership that
elected them, may be removed from the Board at the discretion of the Board of
Directors.
24. The Board of Directors shall meet a minimum of two times a
year. Any such meeting in which at least four Board Members, including the
President, are present shall be competent to exercise all or any of the
authorities and powers by or under the bylaws of the Association. Each Director
is authorized to exercise one vote.
25. The Directors shall serve as such without remuneration
provided that a Director may be paid reasonable expenses incurred in the
performance of their duties. This does not preclude any Director form serving
the Association in any other capacity and receiving compensation for same.
INDEMNITIES TO DIRECTORS
26. Every Director of the Association shall be indemnified and
saved harmless out of the funds pf the Association from and against:
a) all costs, charges and expenses which such director sustains or incurs in or
about any action, suit or proceedings which is brought, commenced or prosecuted
against them, or in any respect of any act, deed, made, done or permitted by
them in or about the execution of the duties of their office or in respect of
any such liability;
b) all other costs, charges and expenses which they sustain or incur in or
about or in relation to the affairs thereof, except such costs, charges or
expenses as are occasioned by their own wilful neglect or default.
OFFICERS
27. The Board of Directors shall annually elect a President, a
Vice President, A Treasurer and a Secretary from among the Board of Directors.
The election shall be held at the Annual Meeting of the Board of Directors by
ballot of all Directors in attendance.
28. The Officers of the Association shall hold office for one
year from their election or until their successor is elected in their stead.
Officers shall be subject to removal at any time by resolution of the Board of
Directors.
29. Vacancies in any office may be filled for the balance of the
term thereof by the President
30. The President shall be the Chief Executive Officer of the
Association. He shall preside at all meetings of the Association and the Board
of Directors and shall be a member, ex-officio with the right to vote, of all
committees. He shall have the general and active management of the affairs of
the Association. He shall see that all orders and resolutions of the Board of
Directors are carried into effect.
31. The Vice-President shall, in the absence or disability of
the President, perform the duties and exercise the powers of the President and
perform other such duties as assigned by the President or the Board of
Directors.
32. The Treasurer will keep account of all monies received and
expended for the use of the Association and for making disbursements authorized
by the Board. The Treasurer shall see that all sums received are deposited in
the bank approved by the Board of Directors and shall make a report at the
Annual Meeting or when called upon by the President. The funds, books, and
vouchers shall, with the exception of confidential reports submitted by
members, at all times be subject to verification and inspection by the Board of
Directors. At the expiration of the Treasurer’s term of office, the Treasurer
shall deliver over to the Treasurer-Elect all books, money, and other property.
33. The Secretary shall record the minutes of meetings, see that
notices are given, be custodian of the corporate records and of the seal of the
Association, keep records of the membership and perform other duties as
assigned by the President or the Board of Directors.
COMMITTEES
34. The Board of Directors may appoint committees whose members
will hold their office at the will of the Board of Directors. The Directors
shall determine the duties of such committees and may fix by resolution any
remuneration to be paid.
EXECUTION OF DOCUMENTS
35. The President along with the Secretary must sign any
contracts or other instruments which the Board of Directors has authorized to
be executed on behalf of the Association.
AMENDMENT OF BYLAWS
36. The bylaws of the Association may be repealed or amended or
a new bylaw may be enacted by a majority vote of the Board of Directors and
sanctioned by an affirmative vote of at least two-thirds of the voting members,
to be effective upon the approval of the Minister of Industry.
AUDITORS
37. The voting members shall, at each annual meeting, appoint an
auditor to audit the accounts and annual financial statements of the
Association for report to the members at the next annual meeting. The
remuneration of the auditor shall be fixed by the Board of Directors.
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